Scheduling
Staff scheduling software that keeps every shift compliant, accurate, and fair
nimbus’ staff scheduling software interprets the complexity of modern workforce scheduling, from compliance obligations, skills requirements, to demand forecasts and operational goals. It turns these into accurate, best-fit shifts.
Learn more about how nimbus can unlock smarter, optimised, and fair schedules for your organisation.
Benefits & Features
Right person, compliant shift
Generate precise, compliant schedules that factor in staff skills, business needs, shift requirements and compliance obligations to ensure full, accurate shift coverage.
Schedules that match demand
Leverage demand forecasting to accurately and intuitively match the best-fit employees to anticipated workloads, maintaining coverage while avoiding unnecessary labour costs.
Fair and equitable rosters
Balance business needs with employee wellbeing. Equitable scheduling reduces burnout and fatigue, lifts morale, and keeps skilled staff available to service customers.
Smart schedules with compliance built-in
nimbus’ workforce management scheduling software enables organisations to generate compliant, optimised roster across roles, teams, departments, and locations while reducing manual effort and intervention.
- The nimbus rules engine checks every roster against award and contract conditions, flagging issues like insufficient rest periods, break violations, or overtime thresholds before a shift is ever published
- Automated schedule generation that meet rules, labour budgets, and demand in one go
- Multi-site, multi-role scheduling across teams, departments and locations for consistent operational matching
- Build schedules that consider industry-specific regulations, operational requirements, availability, skills and preferences before work happens
- Give managers the tools that surface information when they need it to make informed team staffing decisions
Match the right people to every shift
Not every employee is interchangeable. nimbus scheduling software matches staff to shifts based on skills and role requirements so the right people are always where they are needed most.
- Assign shifts only to staff who hold the right skills or certification required to perform duties. Multi-role employees can be scheduled across different functions for more flexibility
- Use anticipated volumes to schedule the right number of staff across cycles and roster periods, avoiding unnecessary labour costs that come with overstaffing
- Create best-fit schedules based on shift requirements, availability, skills, and preferences, assign adhoc activities and tasks to staff
- Set cost targets and signal variations to ensure schedules meet budgets before shifts hit payroll
Communicate with your staff
Real-time scheduling means that rosters can be built and then published to staff to view and manage their nimbus mobile app:
- A manager generates and publishes a schedule
- The employees receive published shifts via push notifications
- Staff view daily and monthly schedules through the nimbus mobile app
- Employees accept and reject shifts wherever they are, apply for shift swaps with the right, skilled colleagues, and
- Managers adapt resources as necessary based on update availability, leave, and shift swaps
The lifecycle of building smart schedules
Understand how nimbus’ scheduling software is defined by specific inputs, and what the software can influence as a result.
Input | Examples | Used For |
|---|---|---|
Employee availability | Available hours, constraints, location | Reduce conflicts, improve coverage |
Skills and qualifications | Required skills, certifications, multi-role classifications | Assign the right skilled staff to shifts |
Preferences | Preferred shift patterns, associations, and coverage across a cycle | Improve satisfaction and fairness |
Anticipated workloads | Demand forecasts, volume expectations | Meet labour demand |
Labour budgets | Budget targets, labour limits | Avoid unnecessary labour costs |
Teams and locations | Departments, sites, multi-location staff coverage | Scale scheduling across the business |
Compliance rules | Work hour limits, meals, breaks, overtime | Support compliant scheduling outcomes |
Published schedule status | Published shifts | Staff communication and coverage confidence |
Employee self-service | Task/Activity management, shift swaps, ad-hoc leave and attendance | Easily manage staff variables and manage on-the-day shift changes |
Protect your business
Take a compliance-first approach to staff rostering with a rules engine that ensures shifts adhere to labour laws, including work hour limits, breaks, and overtime.
Safeguard your organisation against wage theft and regulatory inaccuracies. Take a proactive, preventative step against payroll discrepancies, capturing compliance signals during scheduling and shift approvals, and minimising downstream errors to ensure staff are always paid correctly.
Scheduling controls and visibility
Compliant scheduling outcomes
Rely on a rules engine that provides warnings if shifts don’t meet length, break, rest, and penalty requirements. All rules are understood before work happens, variances are approved before payroll is processed with compliance weaved through from schedule to pay
Coverage & conflict reduction
Build schedules that automatically consider rules, availability, skills and employee preferences for adequate shift coverage across every team, department, and location
Demand & cost alignment
Match workforce availability to anticipated traffic to maintain coverage and reduce unnecessary labour costs triggered by overtime or shift changes.
Real-time updates that keep schedules current
Optimise scheduling with the nimbus mobile app.
The platform provides one unified, secure system for employees and managers to stay connected with published schedules, instant access and an agile clock on and off function for full visibility and minimal delays in roster confirmation and updates.
Integrations and data flow
nimbus integrates with leading HCM, HR and payroll applications for real-time data synchronisation.
- Time and attendance workflows to reconcile scheduled vs worked time
- Compliance workflows for adherence to industry regulations
- HR and pay workflows for accurate payroll processes
Implementation overview
1
Define
Set capture methods, attendance policies, tolerances and rules for approvals and exceptions.
2
Build
Clock on and off via app or device, add attendances and record work time accurately across all shifts and locations.
3
Publish
Compare scheduled vs worked time, review variances and inaccuracies, approve timesheets and pass payroll-ready outputs downstream.
FAQs
What is workforce management scheduling software?
Workforce management scheduling software helps organisations build, publish, and manage employee rosters using real-time data. It replaces disjointed, manual rostering with an automated process that considers to full picture of enterprise organisation workforce needs.
How does workforce scheduling software help meet labour demand?
nimbus’ workforce scheduling software uses rule configuration, historical data, and existing staff information to match workforce availability with anticipated workloads.
This allows organisations to maintain optimal coverage, minimise non-compliance risks, and avoid unnecessary labour costs.
What does “cloud rostering” mean in practice?
Cloud rostering allows schedules to be created, published, accessed and updated in real-time via a cloud-based application, so managers can adjust resources as needed.
How does nimbus support compliant scheduling?
nimbus supports compliant rostering by integrating Award compliance and Fair Work rules into its software.
So when a schedule is built, it is analysed for adherence to work hour limits, meals, break allowances and any other relevant regulations.
How do employees receive and respond to schedules?
Employees receive published schedules and shift information through the nimbus mobile app, providing managers and staff with a unified system for team management.
Ready to modernise your workforce data?
Give your teams a single source of truth for staff data — accurate, compliant, and ready for rostering, time, and payroll.